The Cuckmere Valley Canoe Club is run by volunteers donating their time to help others and provide enjoyment for all members. Without such volunteers to club wouldn't exist.
The club welcomes any new volunteers or help. Whether it be coaching, organising events or just parents helping to pack away at the end of a session. If you are interested in becoming a coach? Then contact us now via the Contact Us page and book onto the next coaching course. The committee consists of 10 club members who are elected by the membership at the club AGM. Any club member can stand for the committee positions shown below. If you are interested in joining the club committee then step forward and stand for election at the next AGM.
A big thanks goes out to all those who already help and make the club as great as it is!
- Chairs all meetings of Committee & Membership
- Attends Seven Sisters Country Park Management Committee Meetings
- Writes introduction to club newsletter
- Answers all club written & website enquiries
- Holds casting vote in the event of a hung vote
- Acts as focal point for all CVCC activities
- Represents club locally, regionally and nationally when required
- Acts to resolve any conflict or breach of club policies & rules
- Provides yearly report at the AGM
- Deputise & assist the Chairperson, Treasurer & Secretary in their roles and cover for them in event of absence
- Arrange Club Annual Equipment & Boat Insurance
- Co-ordinate & maintain all club website content (non technical)
- Maintain & Co-ordinate Club Notice Board Content
- Review bank account signatories and send in new mandate forms if required due to change of committee members
- Receive all incoming funds from club staff & members in relation to membership fees, courses, come & try it, pool sessions, donations and any other income sources
- Make regular deposits of club income (cash & cheques) into the club bank account (held with RBS)
- Maintain accurate electronic (spreadsheet) record of club accounts showing all income & expenditure
- Settle all club bills & invoices (generally via post/cheque with covering letter) - Barn Rent, BCU Affiliation
- File copies of all receipts for expenditure. All receipts should be cross referenced against the electronic (spreadsheet) record of club accounts
- Check bank statement against electronic (spreadsheet) record of club accounts and closing off the month figures
- Produce regular summary of accounts to present to committee at each committee meeting
- Process all expense reimbursement requests from club staff who have made expenditure on behalf of the club
- Make coach reimbursement payments - (names and amount to be provided by coaching officer)
- Get accounts independently audited at the end of financial year
- Close of end of year accounts and create accounts report for AGM
- Accept membership application forms & fees from new & renewing members
- Process application forms transferring information into club membership database
- Pass membership subscription payments to club treasurer
- Send out welcome packs & information to new club member
- Send out membership renewals to club members at start of club season
- Complete BCU affiliation form to then be passed to club treasurer for payment
- Act as central hub for all club information & member detail storage and provide required information to other club staff in connection with club business upon request
- Ensure membership application forms are available from Barn office (re-stock)
- Record accurate minutes of all club meetings and committee meetings
- Liaise with BCU to carry out CRB check on club coaches & committee members
- Maintain record of a club coaches BCU membership, CRB check & first aid
- Liaise with coaching officer to ensure only approved coaches operate
- Act as high visible focal point for all club harassment and protection issues, overseeing and managing all complaints
- Ensure compliance of all BCU & CVCC Welfare Policies, Guidelines & Rules
- Organise first aid courses for new & existing coaches
- Organise a stock take and general clean up of the barn.
- Responsible for maintenance of club boats and equipment.
- Present the club member equipment related requests to the committee
- To work with the committee to improve the club's equipment and discuss the purchase of new equipment and the sale of any surplus.
- To have a good knowledge of equipment and to show a presence at the club and be able to service the equipment.
- Maintain a register of club boats and tag new ones.
- Liaise with the Vice Chairperson in arranging the clubs boat & equipment insurance
- Originate and organise six social events per year; these to include an annual AGM dinner, the Big Splash summer water-based day, Women's Development Day and other non water-based occasions - such as Bike rides, walks, slide/film evenings, pub quizzes, paint-balling etc.
- Liaise with club coaches & committee to formulate annual club programme prior to start of season
- Maintain online and notice board programme to reflect additions/changes/cancellation to proposed events
- Liaise with Club Editor & Vice Chair to ensure good promotion of forth coming events in newsletters, website, etc
- Maintains coaching rota through online rota, email and notice board system
- Monitors coaching cover and arrange for cover where necessary - This may involve emailing, calling & writing to club coaches to encourage support and volunteers
- Ensure ready supply of coaching sheets are available in club office
- Regularly collect coaching sheets from club office
- Calculate re-imbursement payments per coach and inform treasurer of what payment need to be made to each coach
- Co-ordinate the development of aspiring, new & existing coaches
- Edit and produce "Throwline" newsletter four times a year.
- Be responsible for online edition of "Mini-Throwline" or "Newsline" for the more gossipy ephemeral stuff with links to 'Facebook' etc
- A specific remit to represent junior section of club (under 18 years) and put forward request on behalf of juniors at Committee meetings
- Support and organise events and trips suitable for juniors
- Monitor provision of junior equipment & kayaks and put forward any request to the Committee.